How's it going? Features
"How's it going?" is a unique project planning, tracking and documentation tool for single or multi-project environments. It organizes key project information in a database and presents it to you and others in legible screen displays and reports. You don't have to be a project expert or technical guru to use it. Your projects can be very simple or very complex. "How's it going?" improves communication by making key information readily available and easy to understand. Your documentation will take less time, look better, and, best of all, people will be able to understand it. If you use MSProject®, our MSProject® Import Utility is available to import activities, milestones, costs and resource assignments. It's a much better way to fill the executive, management and stakeholder communication gap in a single or multi-project environment.
Plan and document your entire project
- document the entire project: management summary, rationale, scope inclusions, scope exclusions, deliverables, constraints, assumptions, risks
- describe project organization, stakeholders, team/sub-team structure, and individual roles
- categorize your project several ways for easy selection and selective multi-project summary and roll-up reports
- schedule activities and describe them in detail: who is responsible, description of steps to be taken, deliverables, WBS code, planned and actual start and end dates, forecast end date, links to other activities for automatic scheduling, resources assigned, critical indicator
- schedule and describe milestones, including description, planned, forecast and actual dates, status description and dependencies on activities, issues and deliverables
- organize and schedule project deliverables and maintain circulation lists for them
- set up financial budgets to categorize and track project costs
- reduce new project setup work by copying activities, milestones and financial budget from a "template" project
- assign resources to a project and/or its activities
- assign default charge rate(s) to individuals with ability to override them at the project or activity level
- reserve a percent of people(s) time for one or more projects, and use the Resource Utilization report to find out who is available to work on your project
- produce neatly formatted project plan documentation
- refer to other projects for Lessons Learned
Track everything, stay in control and save time
- many ways to quickly locate, document and report status of activities, milestones, problems related to activities, issues, changes and the entire project
- online review capability provides summary information with drill-down details - suitable for executive use
- get instant reports of what has been accomplished on selected projects, what is late, what are the potential problems, and an audit trail of changes made
- choose from a large number of pre-formatted or user-formatted single and multi-project summary and detail status reports
- forecast activity, milestone and project completion dates
- document, classify, and manage issues, and flag critical issues
- give people up-to-date reports of their responsibilities on all projects or let them find it quickly online
- document financial expenditures as they are made, forecast costs and variances at completion, and get up-to-date single and multi-project financial reports
- log individual time spent on projects, activities and user-defined non-project time categories
- select from three optional formats for time logging: weekly timesheet, monthly timesheet, or detailed daily log
- calculate charges for time logged and optionally include time charges as project costs
- create and manage project change requests
- track status of deliverables and manage their circulation to individuals for information, review, approval or sign-off
- keep track of comments made when project deliverables were circulated and returned
- conduct efficient, easy-to-document, optionally paperless, project review meetings
- sign-out a copy of a project to work offsite
- maintain Lessons Learned as you go, using a pre-formatted checklist of common problems and issues
- ability to export financial, time and activity data to Excel spreadsheet for further analysis
Customize the system for multi-project standarization and control
- add your logo to reports and to the startup screen
- unique ability to rename project components, and component fields, and screen labels to your terminology
- many user fields and tables allow you to classify projects and project components for selective, user-defined report creation
- user-defined list of common problems to standardize and speed-up activity status reporting
- user options for project number format, time recording formats, working hours and days, backward or forward activity scheduling
- many custom-format reports allow you to specify data to be included, and sort sequences of single and multi-project reports
- user definitions and acronyms capability, accessible on all screens to help novices understand jargon
- extensive security features (Corporate Version) allow you to restrict individual access to the system, to individual projects, and to financial data for review and/or update
- System Administrator(Project Office) features allow you to freeze project plans and budgets, archive and/or delete completed projects, retrieve archived projects, renumber projects, and, if you have a MAPI compliant E-mail system, you can E-mail messages to Project Managers informing them of potential problems.
Run effective project review meetings in less time with less paper
- quickly prepare meeting agenda(s)
- conduct review meetings and optionally let system tell you when you are running out of time with each item
- hookup your computer to an overhead display for all to see meeting notes and project details
- print and distribute minutes immediately after the meeting
Amazingly easy to learn and use
- new users can turn on (or off) the guided tour capability as they move through the system
- extensive online help facilities via the menu bar "?What's This" button or the F1 key
- menu-bar "definitions" button is always available to instantly display your definitions of acronyms, special terminology and jargon
- user's guide in .pdf format - use it online, or print as many copies as you need
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